Sr. Manager, Contract & Procurement

Description

CLASS SUMMARY:

Responsible for managing the day-to-day procurement and contract administration responsibilities of the department. This role provides oversight for employees who are responsible for solicitation and contracting for a wide variety of routine and complex agreements related to goods, services, construction, concessions, and various leases, maintaining primary responsibility for concessions and various leases. This position serves as the facilitator between the Contract & Procurement Administration office and airport employees, stakeholders, and administrators and will have significant interaction with those groups.

ESSENTIAL DUTIES:

• Manages the personnel and day-to-day activities of the Contract & Procurement Administration department. Coordinates Contract & Procurement Administration department activities with the Supply Chain department.
• Develops sourcing strategies to meet customer needs and minimize operational and financial impact.
• Manages, delegates, and reviews assigned work. Provides coaching, counseling and staff development. Evaluates performance and applies organizational policies and procedures.
• Reviews, analyzes, and advises on appropriate method of procurement and contract administration including proper execution, risk mitigation, compliance with terms, resolving disputes, and statutory and policy compliance.
• Recommends proactive measures to ensure proper contract compliance and performance. Identifies potential risks in contracts and solicitation and coordinates with relevant stakeholders for appropriate risk mitigation solutions.
• Responsible for facilitating, and monitoring compliance with, the complete procurement process through award and approval for revenue generating business solicitations.
• Drafts, reviews, interprets, and negotiates agreements and solicitations in support of revenue generating business transactions assuring that all are prepared and administered in conformance with legal requirements and internal policies. Oversees the contract routing and execution process.
• Develop, implement, and update policies and procedures relative to contract and solicitation processes, and provide training regarding their purpose and implementation.
• Responsible for adoption, workflow optimization, and continuous improvement of procurement technology systems by focusing on usability, maintaining compliance, and ensuring the technology is intuitive and effective for all stakeholders.
• Point person of the procurement office to inform and educate external stakeholders about bidding processes, policies, and procurement opportunities. May organize and attend trade fairs, conferences, and community events to build relationships with potential suppliers. Monitor the departmental website and coordinate updates, as necessary, to ensure all information is accurate and current and the user experience is optimized.
• Prepares and develops documents relating to strategy, department goals, policies and future needs.
• Research, analyze, and draw conclusions related to all applicable, policies, rules and regulations and their applicability to contracts and solicitations.
• Coordinates with legal counsel for document review and legal opinions.
• Prepares and maintains various dashboards, executive updates, and reports for contracts, solicitations, and regulatory records as required.
• Serves as the Departmental Records Management Officer.
• Responsible for contract management activities in KCAB Policy 1014, Contract Management.
• Assists with the preparation and monitoring of the department budget and planning purchases.
• Performs other duties of a similar nature and level as assigned.

EDUCATION & EXPERIENCE:

Bachelor’s Degree in a related field and seven years of related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING/CERTIFICATIONS:

Required

• Maintains Security Identification Display Area (SIDA) clearance
• Obtain/maintain position appropriate NIMS & emergency training
• Valid driver's license

Additional Security Levels Required

• Ability to obtain and maintain position appropriate Federal security clearance

DEMONSTRATED KNOWLEDGE OF:

• Management principles and practices
• Procurement policies and procedures
• Federal, state, and local laws and regulations governing public procurement and contracting
• Strong public presentation skills
• Budget and financial management

DEMONSTRATED SKILL IN:

• Directing and managing staff efficiently and effectively
• Clearly and effectively communicating, negotiating, and advocating, both orally and in writing
• Drafting, negotiating, and administering contracts
• Establishing and maintaining effective, fair, cooperative, collaborative, and respectful relationships with internal and external colleagues, peers, work teams and workgroups
• Use of independent judgment

Why Join Us? BENEFITS: (Full Time Positions)

• 100% Employer Paid Health & Wellness Center
• Comprehensive Insurance Options: Medical, dental, vision and life insurance, including a $0 premium medical plan option and no spousal surcharge
• CVG CARES: $2,500 employer paid childcare subsidy
• Health Savings Account & Dependent Care Flexible Spending Account
• Retirement Plans: Employer and employee contributions to KY Public Pension Authority retirement plan
• KY Deferred Comp Plans: 401(k) and 457 options
• Generous Paid Time Off: Including 10 holidays a year
• Employee Assistance Program
• Voluntary Wellness Program: Earn financial incentives and paid time off
• Tuition Reimbursement and Professional Development Programs
• Performance Reward Program (potential to earn up to $2100.00 annually)
• Onsite Fitness Facilities

Don’t meet every requirement? If you are excited to make a positive impact for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for CVG Airport Authority, whether it be this role or another.